Kaizen Wealth Life Transformation

  • Increase font size
  • Default font size
  • Decrease font size
Home Personal Development How to Organize Your Workspace

How to Organize Your Workspace

Does your workspace look like a tornado hit it? Reports are on one corner of your desk; current work is spread across the keyboard; you know you have an appointment coming up, but you can’t find your calendar under the mess.

It seems you may need to learn how to organize your workspace!
 
Having an organized workspace can do more for you than make your desktop look better. Being organized can help you be more productive and reduce the amount of stress you feel when you get to work, during the day, and when you leave for home.
 
Organizing your desk may take more time than you have available during your workday. Ask your boss if you can come in on your own time to clear and organize your desk. They’ll appreciate your desire. After all, organizing your workspace benefits them as well as you.
 
These steps will help you organize your workspace:
 
1.    Remove everything from the top of your desk and out of the drawers. Of course, you can leave large items such as your computer or printer where they are. Everything else should be put into boxes.

2.    Wipe down the entire surface of your desk and inside each drawer.

3.    Sort through the itemsyou removed from your desk and drawers. Group items together such as office supplies, filing materials, items to be filed, reference materials, and desk accessories.

4.    Get rid of paperwork you no longer need. Do you have unnecessary duplicates of reports or files? Recycle them. Are there items you still need? Keep those items and set them aside until later.

5.    Make a plan for where you’ll put things back. You’ll want items you use frequently to remain within reach, so those items will take precedence on your desk.

6.    Create an area where you can keep current papers handy.Paper trays are often used. Vertical files are another option if you have quite a bit of paperwork.
  • Establish a tickler file for various activities you perform regularly – To Read, To File, To Pay, To Do, and others.

7.    Put items back into place after you’ve gone through them and purged what isn’t needed. Only the items you need at your desk should be put back.
 
Maintaining Your Organized Workspace
 
The old saying goes “a place for everything and everything in its place.” Decide where each item goes and then leave it there unless you’re actively using it.
  • If you’re in the middle of a big project and it’s taking up much needed space, don’t be afraid to remove an item and then put it right back when you’re finished with the project.
Remember that your goal is to have an organized desk. This doesn’t mean it has to be totally cleared off, but you do want to have space so you can function.
 
If you’ve noticed something that will help you become more organized, don’t be afraid to ask your boss to pay for it. In the long run, your increased productivity will more than pay for the item.
 
After you have your desk organized, do what you can to keep it clean. Decide what you’re going to do with each item as it’s placed on your desk. Use the tickler file if you have paper, or write important dates on your calendar instead of setting things aside to deal with later.
 
It can be so easy to keep your desk clear once you’ve learned how to organize your workspace and put things back in their home when you’re done with them. Take the last five minutes of your day to straighten your desk and it will hopefully stay that way from here on out.
 
Please share your wealth insights with us on the article by adding your comment at the bottom.

 



If you like this article, please click on the `Digg` image below. I'd appreciate it!

Comments

B
i
u
Quote
Code
List
List item
URL
Name *
Email (For verification & Replies)
Code   
Submit Comment
 

Follow Me

 FB twitter


Personal Development Articles


Testimonial

Elma Muller
Hannes Dreyer se Kaizen Challenge het my geleer om groter, onafhanklik en anders te dink,  want as ek dit nie gaan doen nie gaan iemand anders dit vir my doen.  Ek het met ander oe,  ingesteldheid en fikser liggaam na die mees belangrikste dinge vir my in die lewe begin kyk.  Hannes se vermoee om mens gefokus te laat bly op selfverbetering is verbasend.  Nou moet mens net verder Read more...
Jaques Jordaan
Thank you, thank you, thank you for a life changing experience and challenge. My average day has gone from getting up at the last minute and get ready to leave for the office, at the office I would do things if and when they popped up and postponed tasks at on a regular basis and still did not have enough hours in the Read more...
Andrew Jordan
The Kaizen Challenge has had an impact on me in a number of ways. By believing in the universal power of thought and the connection of minds in the spiritual world, great achievements can be accomplished for benefit of mankind. By submitting your positive thoughts through Read more...
Albert van Leeuwen
First of all, I would like to thank you for the opportunity that you have created for me to improve my life. Looking back now it is really difficult for me to think of the person that I was 50 days ago, compared to the way that I think now. Read more...
2009-09-25
Wealth Insight 2009-09-25 Instinct or indoctrination? We taste a new dish. We like it or dislike it. We call it being individual. A matter of personal taste. We meet someone new. We instantly trust or mistrust them. We call it instinct. Gut feel. Intuition. We encounter a new idea. We instantly trust or mistrust it. Instinct, again. Gut feel. Intuition. Are we right or are we wrong? Mostly it doesn’t matter. If your job is not about food, then who cares? If you’ll never see the... Read more...